Control your numbers
In short
An electronic invoicing system built for your business issues the version 4.4 documents required by Costa Rica's Ministry of Finance (Hacienda) straight from your operations: the sale, order or contract generates the invoice, signs it with your cryptographic key, sends it to Hacienda, receives the response and forwards it to the customer, with no retyping.
Challenges
What's included
Electronic invoice (FE), electronic ticket (TE), credit and debit notes (NC/ND), purchase invoice (FEC), export invoice and electronic payment receipt (REP).
The invoice comes straight from the sale, the order or the approved quote. Every piece of data is entered only once.
Each product or service carries its CABYS code and tax rate, which prevents rejections caused by misclassification.
See which documents were accepted, rejected or are still pending, along with Hacienda's message so you can fix them.
PDF and XML sent by email as soon as Hacienda accepts the document, with your logo and business details.
Accept or reject your suppliers' invoices and have them recorded as expenses automatically.
Key questions
What to know about Electronic invoicing
Version 4.4 is the current electronic document format from Costa Rica's Ministry of Finance (Hacienda), mandatory since 2025. It adds the electronic payment receipt to record installments on credit sales, expands the recognized payment methods, including SINPE Móvil, and adjusts identification and line detail fields. A system ready for 4.4 validates those fields before sending, which is why rejections go down.
Because the invoice is where sales, inventory, collections and taxes come together. If it lives in a separate tool, someone copies data every day and every copy is a chance for error. When it's connected, the sale deducts inventory, creates the account receivable and leaves the VAT report ready for your accountant.
You need to be registered as a taxpayer, generate your cryptographic key and electronic document user with Hacienda, and have your list of products or services with their CABYS codes. We configure the connection, load the catalog, test in Hacienda's sandbox environment and go live once everything comes back accepted.
Comparison
| Aspect | Custom | Off-the-shelf |
|---|---|---|
| Getting started | In phases, adapted to your workflow | Immediate if your operation fits the software |
| Link to inventory and collections | Built in, in a single system | Exports or separate integrations |
| Your own processes (consignment, contracts, recipes) | Modeled exactly the way you work | You adapt to what it offers |
| Your data | In your own database, exportable | On the vendor's platform |
| Support | Local team that knows your system | General help desk |
FAQ
Yes. It issues and validates documents using the current 4.4 structure, including the electronic payment receipt, and it is updated whenever Hacienda publishes changes.
Yes. We configure and test in parallel and go live on an agreed date, so there are no days when you can't invoice.
The system shows the exact reason Hacienda returns, lets you correct and resend it, and keeps a history of every attempt.
Yes. For sales to end consumers it issues an electronic ticket from the register, and an electronic invoice when the customer asks for one with their details.
It depends on how many processes it connects, such as inventory, collections or multiple branches. After a free assessment we give you a fixed quote broken down by phases.
Add-ons
Tell us how you work today and we'll suggest where to start. The assessment is free.