Control your numbers
In short
An accounting, accounts receivable and accounts payable system records what your customers owe you, what you owe suppliers and every expense, connected to your invoices and bank accounts. It shows you balance aging, projected cash flow and organized reports so your accountant works with complete information.
Challenges
What's included
Balances per customer, debt aging, account statements and collection reminders.
Each payment on a credit sale is applied to its invoice and backed by an electronic payment receipt (REP).
Supplier invoices with due dates, payment scheduling and alerts.
Expenses by category, branch or project, with the receipt attached.
Transactions by account, reconciliation and petty cash control.
Projected income and payments, income statement and Excel export for your accountant.
Key questions
What to know about Accounting, receivables and payables
It is a report that groups what your customers owe you by how long it has been overdue, for example current, 1 to 30 days, 31 to 60 and over 60. It helps you prioritize collections and spot risky customers before you keep selling to them on credit.
First you have to see it: how much will come in from collections, how much will go out for payments and payroll, and on which dates. With that projection you can negotiate terms with suppliers, collect sooner from those who fall behind and avoid running out of cash in weeks with large payments.
No. Your accountant remains in charge of tax filings and accounting judgment. The system gives them complete, organized information connected to invoices and the bank, so they spend their time advising you rather than gathering data.
Comparison
| Aspect | Custom | Off-the-shelf |
|---|---|---|
| Link to sales and invoicing | Every invoice creates its receivable | Manual imports |
| Reports | The ones your management needs to see | Standard reports |
| Getting started | In phases, starting with collections | Immediate if you only need the basics |
| Multiple companies or farms | Separate and consolidated at the same time | One license per company |
| Your data | In your own database | On the vendor's platform |
FAQ
Yes. Each transaction stores its currency and the exchange rate applied, and reports are shown in the currency you choose.
Yes. It generates a PDF account statement with invoices, payments and balance, and sends it by email.
Yes. Each company or unit keeps its numbers separately and management can see the consolidated view.
Yes. You give them read-only access or export the reports to Excel with the detail they need.
It depends on the modules, the companies and the integrations with invoicing or payroll. We send you a fixed quote broken down by phases after a free assessment.
Add-ons
Tell us how you work today and we'll suggest where to start. The assessment is free.